Contact:
     uap@vt.edu

 

Participation Tools and Practices

This part of the Tutorial addresses individual participation practices and methods available to planners. Selection of an appropriate tool or complement of tools and practices will be determined during the design of the participation program.  The key activities undertaken during design will help planners understand who should be involved and to what extent they can and will participate in the decisionmaking process.

To assist in the selection of tools once the circumstances and goals for participation have been identified, the array of available methods has been organized into four categories, as outlined below. Each category is formatted to respond to the following queries:

What? A short definition of the practice
Who? Target audience or participants
When? Appropriate timing in the planning or decision process
Where?  Appropriate venues for the practice
How?  Elements or procedures used in implementing the tool
Strengths:  Potential value of the tool including what can be gained.
Limitations: The shortcomings of the tool.
Cases: Links to cases in the Cases Section of the Tutorial that use the tool, or to cases available elsewhere on the internet.
Links: Links to Internet sites that contain additional information about the tool.
References: References and sources of additional information about the tool

Four Steps to Positive Participation Practices

1) Prepare for Participation: Develop Basic Communication Skills

One-on-one (interpersonal) skills
Writing skills
Presentation skills
Facilitation skills

2) Involve Stakeholders in Planning, Problem Solving and Decision Making

Identify stakeholders
Organize stakeholder groups
- advisory committee
- task force
- policy board
- study circle
- focus group
Create opportunities for involvement
- public hearing
- workshop
- retreat
- running an effective meeting
Provide the most appropriate forum for input
- brainstorming
- visioning
- design/planning charrette
Resolve conflicts
- negotiation
- mediation
- arbitration

3) Build Grassroots Capacity for Community Involvement

Create the organization
Identify, research and respond to issues
- plan
- research
- recruit
- publicize
Work to maintain the organization over the long term
- strong leadership
- member renewal
- financial and other resources
- effective partnering

4) Optimize communication and the flow of information

Public input and opinions
- surveys
- interviews
- plan review
- public review and comment
Public presentations
- briefings
- conferences
Public information materials
- fact sheets
- brochures and pamphlets
- newsletters
Use of the news media
- public notices and announcements
- press releases
- news conferences
- feature stories
Electronic networking and use of the internet
- electronic networking
- internet websites
 

This site was created by the Department of Urban Affairs and Planning at Virginia Tech
in the
College of Architecture and Urban Studies
with support from the American Institute of Certified Planners.
Last updated 07/12/99